Online voting for clubs and member communities
Run officer and committee elections with a clear member list and a simple experience for remote participants.
What usually makes this election difficult
Volunteer organizers often inherit an old spreadsheet. Check who is still a member and which members can vote before reusing it.
A group chat can help announce an election but does not define eligibility. Personal access should go to the intended member, rather than the whole group.
Close relationships can put pressure on members to disclose choices. Explain ballot privacy and keep support conversations away from candidate preferences.
A simple workflow
- Agree on current voting membership and the positions to fill.
- Clean the list and collect approved candidate descriptions.
- Build a short ballot and test it with a sample member.
- Give each member individual access and a useful closing reminder.
- Finalize and share the result according to the club’s rules.
What Votes.ng helps you control
A small club can prepare voters manually or review a CSV. Participation visibility helps the organizer know whether members have taken part without seeing their choices.
Prepare positions and candidate information, review eligible voters manually or by CSV, and try the complete journey in Test mode. Each eligible voter uses a personal voting link or their email and voting code. The organizer can follow participation without a named list of ballot choices.
When Live voting closes, finalize the aggregate result and choose whether to publish its result record. A voting receipt can confirm a recorded submission without showing candidate choices.
Clubs and member communities launch checklist
- Current members approved
- Candidate names and descriptions checked
- Individual access kept out of public chats
- Support contact and deadline included in notices
- Result process agreed before voting
Votes.ng is for defined organization elections. Use your club’s rules to determine eligibility, nominations, ties, and when the result should be shared.
Common questions
Can we email invitations?
The organizer can send individual invitations through the supported email workflow. Check each member’s address first.
Can we use one public group link?
Give each eligible member their own access. A public announcement can explain the election but should not share personal access.
Are reminders automatic?
Plan and send your election communications. Do not assume a reminder schedule is created for you.
Related reading
Prepare your election with confidence.
Review pricing and ballot privacy, then try your setup in Test mode.
Create an election